Camelott®

Photocopier Quote Comparison

Compare Your Photocopier Quote Lease, CPC, Volume & Settlement Cost Calculator

Compare a new office photocopier quote or an existing agreement using the figures that actually drive the monthly cost. Enter the equipment rental, mono and colour CPC, print volumes and any settlement to compare the proposal with Camelott® benchmarks.

Lease / Rental Mono & Colour CPC Print Volumes Settlement

A cheap monthly rental does not automatically mean a cheap photocopier agreement. Machine specification, service rates, minimum billing, click structure and contract terms can materially change the total cost.

This page is specifically for photocopier quote and lease-cost comparison. For general UK leasing, use our photocopier leasing guide. For temporary equipment, use our short-term photocopier rental page. For choosing a machine, use our office photocopiers page.

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Ready to Compare

Enter the figures from your current agreement or quotation. The calculator compares the monthly lease plus mono and colour usage at your selected print volumes against Camelott®'s benchmark.

Only contact me if you can improve the costs

Use the calculator properly

How to Compare an Office Photocopier Quote

This photocopier quote comparison tool compares the monthly equipment cost with mono and colour usage at realistic print volumes. Any existing settlement is shown separately so the cost of changing supplier is not hidden behind the headline monthly figure.

  1. Choose the machine type. Select the closest A4 or A3 device and, where requested, the approximate print speed.
  2. Enter the monthly lease or rental. Use the equipment payment shown on the current agreement or quotation.
  3. Add mono and colour CPC. Enter both cost-per-copy rates so the comparison includes what it costs to actually use the photocopier.
  4. Use realistic monthly print volumes. Enter normal mono and colour usage rather than an unusually quiet or busy month.
  5. Add any existing settlement. If the current agreement still has payments remaining, include them so the cost of changing is not hidden.
  6. Run the comparison. The result provides a benchmark. The equipment specification, contract and service structure still need to be checked.

Useful rule: if a supplier quotes an “all-inclusive” figure, ask how many mono and colour prints are included, what happens when you exceed them, whether there is minimum billing and exactly what is excluded.

The numbers behind the quote

A Low Monthly Lease Does Not Automatically Mean a Low-Cost Photocopier

Two photocopier quotes can show similar monthly rentals and still produce very different costs once service charges and actual usage are included.

Equipment Rental

The fixed lease or rental for the photocopier. It is usually the easiest figure to compare, but it is only one part of the cost.

Mono & Colour CPC

On a busy machine, cost-per-copy can matter more than a small difference in rental. Check how clicks are counted as well as the advertised rate.

Actual Print Volume

CPC only becomes meaningful when it is applied to the number of mono and colour pages the organisation genuinely produces.

Settlement & Existing Commitments

Replacing equipment early can create a settlement. Include that commitment before deciding that moving to a new agreement saves money.

Simple principle: equipment payment + mono usage + colour usage + settlement + applicable recurring charges.

Compare total cost

Benchmark, not a guaranteed quotation

How the Photocopier Cost Comparison Benchmark Works

The calculator uses Camelott® comparison benchmarks for the selected A4 or A3 equipment category and applies the mono and colour CPC to the monthly print volumes you enter. The result is a screening tool, not a binding equipment or finance quotation.

Equipment Cost Benchmark

The equipment benchmark changes by machine category and, for A3, the selected speed. A genuine quotation still depends on the exact model, age, meter count, specification, agreement term, customer location and finance approval.

A lower monthly payment is not automatically better if the machine is under-specified, over-specified or tied to a longer commercial term.

Usage Cost Benchmark

Mono and colour CPC are applied to the actual monthly volumes entered into the tool. This matters because a small difference in CPC can be more important than a small difference in rental on a busy machine.

Final service pricing can vary with equipment, workload, print profile, expected volumes, parts exposure and customer location.

Settlement is separate: the tool records the remaining settlement you enter, but it does not simply spread that figure into the monthly benchmark. Whether changing now makes sense depends on the remaining term and the commercial structure of the existing agreement.

What the headline price can hide

What We Check Before Calling a Photocopier Quote Cheap

The calculator can compare the numbers you enter. It cannot determine whether the contract itself or the proposed machine represents good value.

  • Minimum billing: are you paying for a minimum number of prints even when you do not produce them?
  • Included-print allowances: are you prepaying for volume you may never use, and what happens if the allowance is exceeded?
  • How colour clicks are counted: compare the charging method as well as the headline CPC.
  • Page coverage and consumable structure: two suppliers can quote the same colour CPC while carrying very different exposure to high colour coverage. Ink and toner are coverage-variable, while drums, fusers and many other laser-service components are largely page/cycle-based rather than directly proportional to image coverage.
  • IT and scanning charges: are recurring fees being added for standard print or scan functions that may rarely require attention?
  • Administration and other charges: check applicable proposal, documentation, delivery, collection and end-of-term costs.
  • Machine specification: a cheap lease on an oversized machine can still cost more than correctly specifying a smaller device.
  • Agreement length: an apparently cheaper monthly figure may simply come from extending the commitment for longer.
  • Support: a low price becomes poor value if faults, downtime or badly configured printing and scanning disrupt the organisation.

Camelott®'s standard approach: no minimum billing as standard, applicable proposal or administration costs shown upfront, no separate toner-delivery charge, and the customer requirement considered before the machine or agreement term.

More than a price comparison

Why Ask Camelott® to Review the Full Quote?

The calculator tells you how the headline numbers compare. Camelott® can then look at whether the equipment, workflow, service structure and agreement itself make commercial sense.

Personal Service

We try to treat customers more like friends than account numbers. Customers can normally speak directly to someone who understands the requirement and has the authority to make a decision.

Whole-Solution Advice

We look at users, volumes, workflow, scanning, reliability, equipment and total cost. If keeping the current machine is the sensible option, we are prepared to say so.

In-House Technical Capability

Camelott®'s own technical team supports equipment, drivers, print queues, scanning, scan-to-email and the wider workflow around the photocopier.

Our Own Print & Scanning Infrastructure

Camelott® operates its own print and scanning servers, with Microsoft 365 and Google print apps and offline cloud-print workflows available where appropriate.

Low Running Costs

Low mono and colour CPC rates, no minimum billing as standard and transparent applicable charges help keep attention on total cost rather than headline rental.

New, Used or Keep What You Have

The right answer is not automatically another new lease. We can compare new equipment, professionally prepared used machines, purchase, rental or retaining the current device.

Numbers first — then context

The Calculator Can Compare Price. It Cannot Specify the Right Machine.

The cheapest numerical result only matters if the photocopier can handle the workload and the agreement fits the organisation.

Right-Size the Equipment

Users, A3/A4 requirements, colour, peak volumes, scanning, finishing and expected growth all affect which machine makes commercial sense.

Check the Workflow

Drivers, print queues, scan-to-email, Microsoft 365, Google, secure print and compatible apps can matter as much as the advertised pages-per-minute.

Consider New, Used or Existing Equipment

A professionally prepared used machine, outright purchase or retaining the existing equipment can sometimes produce the stronger commercial result.

Check Whether CPC Is Truly Like-for-Like

A quoted 3p colour CPC on an inkjet machine is not automatically equivalent to 3p on a laser machine. Higher image coverage can increase the ink or toner element, but drums, fusers and many other laser-service costs do not normally rise in direct proportion to page coverage.

Photocopier cost questions

Photocopier Lease & Quote Comparison FAQs

Questions worth asking before choosing the lowest-looking photocopier quotation.

What should I compare in a photocopier lease quote?
Compare the equipment payment, mono and colour CPC, realistic print volumes, minimum billing, existing settlement, service inclusions and any additional recurring or end-of-term charges. The equipment specification must also suit the workload.
What can a photocopier lease cost?
Camelott® used-equipment leasing can start from around £20 per month for A4, £30 per month for A3 and £40 per month for higher-speed A3 equipment. Actual pricing varies with machine age, meter count, facilities, expected usage, location, agreement term and credit approval.
What is a competitive photocopier CPC?
Camelott® service can start from around 0.2p mono and 2p colour on suitable A4 equipment and around 0.18p mono and 1.8p colour on suitable A3 equipment. The appropriate rate depends on the machine, workload, print volumes, parts exposure, service requirement and customer location.
What is CPC on a photocopier quote?
CPC means cost per copy or cost per click. It is normally quoted separately for mono and colour pages. Multiply each rate by the appropriate monthly print volume to understand the usage element of the agreement.
Can two identical colour CPC rates have different real cost risk?
Yes. The headline CPC does not show how the service cost is made up. Ink and toner consumption changes with image coverage. On many laser agreements, a substantial part of the CPC also covers drums, fusers, other parts and service costs that are largely page/cycle-based rather than directly proportional to colour coverage. High-coverage workloads should therefore be reviewed separately rather than assuming two equal CPC figures are automatically like-for-like.
Can the cheapest monthly photocopier lease cost more overall?
Yes. Lower rental can be offset by higher CPC, minimum billing, unnecessary included prints, additional fees, a longer term or an oversized machine. Total cost should be assessed over the period the equipment will actually be used.
Should I include settlement from my current agreement?
Yes. If the current finance agreement still has a financial commitment, that settlement can materially affect whether changing equipment now is commercially sensible.
Does the calculator include my existing settlement in the monthly saving?
The calculator records and displays the settlement separately rather than automatically spreading it across the monthly comparison. The commercial effect depends on the remaining term, the existing finance structure and when a change would take place.
Why choose Camelott® to review a photocopier quote?
Camelott® combines personal service and direct access to decision-makers with an in-house technical team, its own print and scanning servers, Microsoft 365 and Google print apps, low mono and colour CPC rates and no minimum billing as standard. We look at the whole requirement and total cost rather than simply trying to sell the biggest machine or longest agreement.
Can Camelott® review a quotation from another supplier?
Yes. Camelott® can review the proposed equipment, rental, mono and colour CPC, expected volumes, settlement, specification and contract structure to establish whether the proposal makes commercial sense.

Go deeper before you sign

Compare the Quote, Then Check the Agreement

This page owns the quote-comparison and lease-cost-calculator intent. For general leasing, equipment selection, purchase and managed print, use the specialist pages below.

Photocopier Leasing Guide Short-Term Photocopier Rental Office Photocopiers & Multifunction Printers Cheap Photocopiers Guide Photocopiers for Sale Buying Used Photocopiers Managed Print Services
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