Photocopiers for Sale New & Used Office Copiers
Buy new or professionally prepared used A3 and A4 office photocopiers from Camelott. We supply UK businesses and schools, with delivery, installation and print and scan setup available.
Professionally prepared used stockFive-year support agreement availableBuying a Used Photocopier? Check the Actual Machine.
Do not make the decision from the price, age or salesperson's description alone.
- Check the actual meter reading, service history and previous environment.
- Check physical condition, remaining parts support, software support and warranty.
- If finance is involved, consider how old the machine will be when the agreement ends.
- Descriptions such as “ex-demo” or “low mileage” are not evidence of condition or value.
Ask about used stock
Tell us whether you need A3 or A4, colour or mono, and roughly how much you print. We can check which machines are available and confirm the model, meter reading, condition, warranty and purchase price for a suitable machine.
Where the relevant equipment is available, you can visit, see the machine and discuss the requirement before committing.
Check current stock and arrange equipment viewing through our contact team.
Office Photocopiers to Compare
These are four models to compare. Ask us to confirm current availability. The right machine still depends on monthly volume, paper size, colour use, scanning and workflow. For the wider model range, see our office photocopiers hub.
Toshiba e-STUDIO 2525AC
A3 colour · 25 ppmOur most commonly sold machine. A practical A3 colour multifunction photocopier for everyday office and school use.
View Toshiba 2525ACToshiba e-STUDIO 331AC
A4 colour · 33 ppmAn A4 colour multifunction photocopier for teams that do not need A3 paper or additional finishing. Compare its printing, scanning and running costs against your requirements.
View Toshiba 331ACKatun Arivia C2125
A3 colour · 25 ppmA3 colour print, copy and scanning for smaller teams and shared office use.
View Arivia C2125Katun Arivia C3135
A3 colour · 35 ppmA faster A3 colour option for shared offices, schools and busier workgroups.
View Arivia C3135Buying an Office Photocopier Outright
Buying can work well when you have available capital, want ownership and expect the machine to remain suitable for several years.
When buying makes sense
- Immediate ownership. The equipment belongs to you rather than a finance provider.
- No equipment-finance term. You are not tied to a multi-year lease for the hardware.
- Keep it while it remains useful. A machine does not need replacing simply because a finance term has ended.
- Choose service separately. Maintenance and managed print can be added without hiding equipment and service inside one figure.
New or professionally prepared used?
New equipment suits organisations that want the longest support life, current security and software compatibility, or a particular feature set.
Professionally prepared used equipment can reduce the capital cost when the machine's age, meter count, history, condition and remaining support life all make sense.
We do not treat “used” as a single condition. A low-meter office machine with a known history is very different from a heavily used machine from a dusty, damp or industrial environment.
Choose the Machine Around How You Actually Work
Paper size and pages per minute matter, but they are only part of the decision. Scanning, users, peak demand and document workflow can matter just as much.
A3 or A4?
Choose A4 if your team mainly uses standard office documents and does not need larger paper. Choose A3 for plans, spreadsheets, posters, booklets, educational resources or regular A3 scanning and copying.
How much speed?
Faster machines cost more. Match speed to real monthly volume, job size and peak queues rather than buying the highest ppm figure available.
Scanning & workflow
Check duplex scanning, scan destinations, print drivers, secure print, Microsoft 365 or Google workflows and the way documents are created before choosing the device.
Two 75ppm Photocopiers. The Machines Were Not the Problem.
A real example of why print problems need diagnosing before equipment is replaced.
A long-standing Camelott® customer producing around 250,000 prints per month was considering changing supplier because print quality had become poor and inconsistent. The same square-shaped artefact was appearing in the same place on output from both 75ppm Toshiba machines. That made a normal copier-engine fault much less likely.
We checked the print path and found incorrect drivers. Correcting them helped, but did not fully solve the problem. Testing the PDFs in the correct Adobe reader improved the output further. We then found the root cause: a CONFIDENTIAL overlay in the customer's document workflow was not being fully flattened, so some PDF renderers interpreted the hidden layer differently.
Replacing the photocopiers would not have fixed the fault. The problem was in the document creation, scanning and PDF-rendering workflow before the job reached the machines.
The same review also highlighted the next fleet decision. The customer currently runs one 100ppm machine and two 75ppm machines; the 100ppm device has produced around 4 million prints. Our proposed replacement is four new 65ppm machines with print management software that can route work to an available device and spread the workload more evenly.
Automatic job routing
Jobs can be sent to a suitable available machine rather than relying on users to find a free device and resend the work.
More even utilisation
Work can be shared across the fleet instead of repeatedly concentrating the volume on one preferred machine.
Right-size the fleet
The goal is not simply to replace a 100ppm copier with another very fast machine. It is to improve the whole print environment.
Check the Running Cost Before You Buy
Two photocopiers with similar purchase prices can have very different service costs over several years.
A4 service CPC
Camelott® service can start from approximately 0.2p mono / 2p colour. Many A4 agreements we currently see are around 0.5p mono / 5p colour.
A3 service CPC
Camelott® service can start from approximately 0.18p mono / 1.8p colour. Many A3 agreements we currently see are around 0.3p mono / 3p colour.
- No minimum billing as standard on Camelott® service.
- Toner is normally included in the relevant service/CPC structure.
- No separate toner-delivery charge under the normal relevant service arrangement.
- Check how colour clicks are counted before comparing advertised CPC figures.
Delivery, Installation & Technical Setup
Our quotes include delivery, installation and user training unless these are detailed separately. We plan the setup around your equipment, users and printing and scanning requirements.
- Plan the delivery.Check access, stairs, doorways, parking, floors and the final machine position.
- Deliver and position the machine.Our in-house engineers use appropriate specialist moving equipment.
- Configure printing.Install agreed drivers, print queues, defaults and user/device settings.
- Configure scanning.Set up scan-to-email, folders and supported cloud workflows around the requirement.
- Set up security and applications.Configure supported authentication, secure print, Microsoft 365 and Google options where appropriate.
- Train the users.Show staff the functions they need for everyday print, copy and scanning work.
Buy, Lease or Rent? Choose the Funding After the Machine.
Decide what equipment you actually need first. Then compare buying, leasing or short-term rental around cash flow, ownership and how long you expect to use it.
Buy
Can suit organisations with available capital, stable requirements and a preference for owning the equipment.
Lease
Can suit organisations that want to spread the equipment cost over an agreed term.
Short-term rental
Useful where you need equipment without committing to a conventional long-term lease.
Why Buy from Camelott®?
The aim is to supply a machine that remains useful and economical, not simply maximise the sale price on day one.
Requirement first
We look at A3/A4 use, volume, scanning, security, finishing and workflow before recommending equipment.
Physical stock
Our team prepares used machines and checks their condition before recommending suitable equipment.
In-house technical team
Our own technical team handles delivery, setup and support. You receive a one-year hardware warranty covering faults and parts, plus a five-year support agreement.
Toshiba Gold Partner
Toshiba and Katun Arivia are core product ranges, with other manufacturers considered where they better fit the requirement.
Clear service costs
We compare purchase price, service CPC, billing structure and likely use rather than treating the machine price as the whole cost.
Best Office Photocopier & Printer Supplier 2026
SME News Business Elite Awards, alongside earlier recognition for managed print and customer service.
Photocopiers for Sale FAQs
Can I buy a photocopier outright?
Yes. Camelott supplies new and professionally prepared used office photocopiers, with service options explained separately. See buying options.
How much does an office photocopier cost?
The price depends on the model, condition, specification and support required. Compare running costs as well as the purchase price. See what affects photocopier prices.
Do you sell used photocopiers?
Yes. We consider condition, meter count, age and remaining support life before recommending used equipment. Read our used photocopier advice.
Can I see a used photocopier before buying it?
Yes, by arrangement when the machine is available. Ask us to confirm its meter reading, condition, warranty and purchase price before arranging a viewing. Check used stock and equipment viewing.
Do you sell A3 and A4 photocopiers?
Yes. We supply A3 and A4 colour and mono multifunction devices. Choose around the paper sizes and functions you actually need. Compare A3 and A4 requirements.
What warranty comes with a photocopier?
You receive a one-year hardware warranty covering faults and parts, plus a five-year support agreement. Ask for the warranty and support terms.
Are delivery, installation and training included?
Yes. Our quotes include delivery, installation and training unless these are detailed separately. See delivery, installation and training.
Can I add a maintenance contract?
Yes. Service can include toner, parts, labour, engineer support and monitoring, depending on the agreement. Explore managed print and maintenance.
What are the ongoing printing costs?
Running costs depend on your equipment, print volumes and service agreement. Compare mono and colour charges and any minimum billing. See photocopier running costs.
Is buying a photocopier better than leasing?
Buying suits customers who want ownership and have the capital available. Leasing spreads the equipment cost over an agreed term. Compare buying, leasing and rental.
What should I check when buying a used or refurbished photocopier?
Ask what preparation was carried out and check the actual meter reading, condition, remaining parts and software support, and written warranty for the machine you are considering. See the used photocopier checklist.
What should a photocopier purchase quote include?
Ask for the exact model and condition, purchase price and VAT treatment, delivery, installation and training costs, warranty, and any optional service charges. For a used machine, ask for the meter reading and confirm current stock and delivery timing. Ask for a written purchase quote.
Do you supply photocopiers throughout the UK?
Yes. Camelott supplies businesses, schools and organisations across the UK. Discuss your delivery and support requirements.
What should I provide for a photocopier quote?
Tell us your print volumes, paper sizes, user numbers, scanning needs and current equipment. Include any problems you want to solve. Request a photocopier quote.
Can I buy a refurbished A3 colour photocopier?
Yes, subject to stock and suitability. We can discuss professionally prepared used and refurbished A3 colour multifunction photocopiers, including their meter readings, condition, configuration and future support options.
What is the difference between a used and a refurbished photocopier?
“Used” describes previous ownership. “Refurbished” should describe specific inspection and preparation work, but standards vary by supplier. Ask which rollers, consumables and other parts have been checked or replaced, and request the meter reading and warranty terms in writing.
Can I buy an office printer without a leasing agreement?
Yes. You can purchase eligible office printers and photocopiers outright without an equipment lease. We can discuss optional maintenance and managed print support separately so you know what happens after installation.
Do you sell colour photocopier machines for small businesses?
Yes. Compact A4 colour multifunction printers or A3 office photocopiers may suit smaller workgroups. We recommend looking at your monthly pages, number of users, scan destinations and running costs before choosing a model.
What should I check before buying a second-hand photocopier?
Review the actual meter count, duty cycle, service history, print samples, physical condition, parts availability, warranty and whether network scanning will work with your systems. The lowest purchase price is not always the lowest lifetime cost.
Are there extra charges for setting up scanning and networking?
The scope of delivery, print drivers, scan-to-email, network configuration and user training should be recorded in the written quote. Some environments or optional integrations need additional work or licences, so ask for these to be specified before ordering.
Can an academy trust or school buy rather than lease photocopiers?
Yes. Schools and academy trusts can compare outright purchase against equipment leasing, taking account of procurement policy, expected usage, funding, support requirements and the number of sites involved.
Do you offer a printer maintenance contract with a purchased machine?
Depending on the device and agreed plan, ongoing maintenance may include labour, parts, toner, remote assistance and servicing. Confirm the exclusions, copy charges and response arrangements rather than assuming all ownership costs are included.
Can you supply high-volume A3 multifunction photocopiers?
Yes. Requirements involving larger monthly volumes, multiple paper trays, finishing or intensive scanning should be assessed before selecting a device. A suitable model depends on both average and peak workloads.
Is a cheaper purchase price always better value?
No. Compare the initial purchase price with expected mono and colour cost per copy, toner, maintenance, replacement parts, reliability and useful service life. A machine that is inexpensive to buy can be expensive to run.
Find the Right Photocopier to Buy
Tell us what you print, how much you print, how you scan and whether you are considering new or used equipment. We can recommend suitable machines and explain the purchase, service and running costs clearly.