Are Your Office Photocopier Costs Too High?
Already leasing or renting a photocopier, paying a service charge or comparing a new quotation? Send Camelott what you're currently paying. We'll review the equipment, finance and running costs and tell you whether there is a better commercial option — or whether keeping what you already have makes more sense.
Send whatever you have: lease or rental costs, a service invoice, cost-per-copy charges, an existing contract, a competing quotation or your current print volumes. You do not need to have everything.
No obligation. No commission-led sales pitch. If your current arrangement already makes commercial sense, we'll tell you.
Copier advice based on what actually makes sense
A photocopier quote can look competitive without being the best commercial option. Camelott looks at the requirement, equipment and ongoing costs together before recommending what you should do next.
No Commission-Led Sales Team
The aim is to find the right commercial answer, not the biggest machine or longest agreement.
In-House Technical Support
Support goes beyond the copier itself, including printing, scanning, networking and practical setup.
Independent Multi-Brand Choice
The requirement comes first and the manufacturer second, so the equipment can be matched to the job.
Total Cost, Not Just Headline Price
We consider the machine, finance, service and running costs, rather than judging a deal on one attractive monthly figure.
Sometimes the right recommendation is a different photocopier. Sometimes it is to wait. And sometimes keeping what you already have is the better decision.
What customers say about Camelott®
The strongest test of copier support is what happens after the equipment is installed. These customers comment on our managed print service, technical support and photocopier rental.
“Honest, helpful”
Tom describes Camelott as straightforward to deal with, says pricing is fair and recommends the team after using Camelott for managed print.
“Technical support is immediate”
Glenn describes the team as professional and proactive and specifically highlights the speed of technical support.
“The support is great”
Sarah specifically reviews Camelott's photocopier rental service and ongoing support, including help with an unusual printing requirement.
How we review your current photocopier costs
You do not need to choose a machine before speaking to us. Start with whatever information you already have and we can work from there.
Send what you already have
This could be your lease or rental figure, service invoice, cost-per-copy rates, existing contract, competing quotation or print volumes. You do not need to have every document before we start.
We check what you actually need today
Organisations change. Print volumes may fall, colour use can change and features such as A3, finishing or higher speeds may no longer be necessary. We do not automatically replace the old machine with the same specification.
We compare the complete cost
The monthly rental is only part of the picture. We consider the equipment, finance, service structure and realistic running costs together so the comparison reflects what the copier is actually costing the organisation.
You get a clear commercial view
The recommendation might be a different photocopier, a better agreement, waiting until the current lease finishes or simply keeping the equipment you already have. The aim is to improve the position, not create a change for the sake of making a sale.
The headline price is not always the price you pay
Two photocopier quotations can look similar on the surface but produce very different costs over the agreement. These are some of the areas we check when comparing an existing contract or new proposal.
Minimum Billing
Some agreements can include a minimum service charge even when actual printing is below that level. We check whether you are paying for output you do not use.
Included Print Allowances
An allowance of “included prints” can sound attractive, but it may mean paying in advance for volumes that are never produced. The allowance needs to match real usage.
How Colour Pages Are Counted
Headline colour click rates are only useful if you understand how chargeable colour output is counted. We check the billing structure, not just the number printed on the quotation.
Recurring IT or Scanning Charges
Some proposals include ongoing support charges for printing, scanning or related configuration. We look at whether those charges are genuinely needed for the way the system is being used.
Admin & Contract Charges
Administration or other contractual charges can change the total cost of a proposal. A fair comparison needs to include the costs that will actually appear during the agreement.
The Wrong Machine Specification
An oversized copier can mean paying for speed, A3 or finishing features that are no longer required. An underspecified machine can be costly to run and unreliable under heavier usage. Both can become expensive mistakes.
Good photocopier advice starts with questioning the old specification
Copier requirements change over time. The machine that was right five years ago is not automatically the right machine at renewal — and the cheapest-looking proposal is not automatically the lowest-cost solution.
Office photocopiers and business printers
If you need new equipment, we can compare the practical A3, A4, colour and mono options around the way your organisation actually prints. These Toshiba e-STUDIO models are examples of the equipment available — not a substitute for getting the specification right first.
A3 Colour Multifunction Photocopiers
For offices that genuinely need A3, colour printing, scanning and workgroup functionality. Different speeds allow the equipment to be matched more closely to realistic print volume.
Toshiba e-STUDIO examplesA3 Mono Multifunction Photocopiers
For organisations with heavier black-and-white output that still need A3, scanning and larger workgroup capability without paying for colour functionality that may not be required.
Toshiba e-STUDIO examplesA4 Office Printers & Multifunction Devices
If the organisation rarely or never uses A3, a smaller A4 device can reduce footprint and avoid paying for capability that adds little practical value.
Toshiba e-STUDIO examplesDon't know which model you need?
That's normal. Tell us the number of users, approximate volumes, whether you genuinely need A3, colour and scanning requirements and anything unusual about the workflow. We can work out the specification from there.
Some of the areas we cover
Camelott supplies office photocopiers, business printers, leasing, rental and managed print support across these and other areas in England and Wales.
Location does not change the way we approach the requirement. We still review the equipment, current agreement and ongoing costs before recommending whether to buy, lease, rent, change or keep what is already in place.
Send us what you're paying and let us check the complete cost
Already leasing or renting a photocopier, paying a service charge or considering a competing quotation? You do not need to work out the answer yourself. Send us the information you have and we'll review the commercial position before you decide what to do next.
A review does not have to result in a new machine. If waiting, changing the specification or keeping your current arrangement makes more commercial sense, that can be the right answer.