Section 6: Roles and responsibilities
Record the legal responsibility separately from the people who will carry out day-to-day emergency actions. That distinction is particularly important for Enhanced Tier premises and qualifying events.
Responsible Person
The individual, organisation or company with control of the premises or event for the purpose that brings it within scope.
Senior Individual — Enhanced Tier only
Where the Responsible Person is an organisation, record the sufficiently senior individual designated to ensure the organisation complies with the Act.
Do not confuse these legal roles with an Incident Lead. Operational tasks can be delegated, but the Responsible Person cannot pass its statutory responsibility to a contractor or junior member of staff.
Incident / Duty Lead
Deputy / Backup Lead
People authorised to initiate procedures
A specific paid training course is not mandatory under the Act. Record how the people with responsibilities will gain enough understanding and experience to carry out the procedures effectively.
Section 7: Contacting and supporting the emergency services
Decide how 999 will be called, what essential information can be given quickly and how responders can reach the site without relying on one person or one route.
Call 999 as soon as it is safe to do so. Do not delay the call while trying to complete a form or gather information that is not immediately available.
M/ETHANE is a JESIP format used by emergency responders to share incident information. A premises may use the headings as a useful prompt, but staff do not need to complete a formal M/ETHANE message before calling 999.
Do not record passwords, alarm codes, access-control credentials or sensitive vulnerabilities in a publicly accessible version of this worksheet.
Section 8: Changing, ending and recovering from lockdown
A lockdown procedure may need to change as the incident develops. Record how an all-clear or transition to another procedure will be authorised and verified.
Do not assume an area is safe simply because the alarm has stopped. The procedure should explain how the all-clear is authenticated and how police or other emergency-service instructions will be followed where they are involved. Staff should not search or “sweep” potentially dangerous areas unless that forms part of an appropriate, trained and authorised response.