Flexible Photocopier Leasing & Printer Rental UK
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Customer Service Excellence Award 2021/2022/2024.
Affordable Copier Machine Rental & Office Printer Lease Plans
Rent a Photocopier for Your Office
Looking for hassle-free photocopier rental? Camelott® lets you rent a photocopier for your office—no big upfront cost, just a simple monthly plan. Fast setup, reliable devices, and support included. Choose a photocopier machine that matches your needs and keep your team working smoothly.
Complete Copier & Printer Lease Packages
Get everything in one place: copier lease, printer rental, all-in-one machines, installation, maintenance, and toner—Camelott® handles it all. Our complete lease packages make it easy for your business to control costs, avoid downtime, and enjoy managed print services with zero hidden extras.
Trusted by Businesses That Need Print
Offices, schools, and public sector teams across the UK trust Camelott® for photocopier and printer leasing. With 4.9★ Google reviews and award-winning support, we’re the go-to for businesses that rely on secure, efficient printing—whether you need a single device or a whole print fleet.
Speak to an Adviser
Not sure which photocopier lease or printer package suits your office? Our advisers are ready to help. Get a free, no-obligation quote, chat online, or schedule a callback. We’ll recommend the right devices and lease plans to fit your team and budget—no jargon, just clear advice.
Photocopier Lease Reviews from UK Businesses
In addition to making savings, the service we receive is outstanding. As we run a 24-hour business, it is vital that our print services are continuously running. Speed and reliability are of the utmost importance, and we have not been disappointed, nothing is too much trouble for our account manager John and the rest of the team.
The initial installation was executed without a hitch and the ongoing management, maintenance and support is second to none..
| would not hesitate to recommend them for your Managed Print Services.
What Is Photocopier Leasing?
Unsure which photocopier lease or printer rental is best for your office? Speak to a Camelott® adviser today. We offer free, no-pressure quotes, quick live chat, and call-backs when it suits you. Get straightforward advice and tailored lease options that fit your team and budget—no sales waffle.
Why Lease a Photocopier Instead of Buying?
Lower Upfront Costs
Leasing a photocopier or office printer eliminates the need for a big upfront payment. Instead of tying up capital in expensive hardware, your business can keep cash flow healthy and invest in growth. This makes leasing a smart choice for both new start-ups and established companies wanting to avoid financial strain. You only pay for what you use, and your equipment stays off your balance sheet.
Fixed Monthly Payments
With a photocopier lease, you know exactly what your costs will be each month—no surprise bills, no fluctuating maintenance or supply charges. One regular invoice covers your equipment, and (if selected) toner and servicing. This predictability makes budgeting simple and helps you avoid the nasty shocks that can come with owning and maintaining ageing devices.
Access to the Latest Technology
Technology moves fast, and with leasing, your business never falls behind. Lease agreements typically allow for equipment upgrades after 3–5 years. That means your team always benefits from the latest printer and copier models—faster print speeds, better energy efficiency, improved security features, and smarter workflow tools. No more putting up with outdated or unreliable kit just because you “own” it.
Maintenance & Toner Included
When you lease a printer or photocopier from Camelott®, you can include full support in your agreement—covering toner supply, engineer call-outs, proactive maintenance, and even remote monitoring. There’s no need to chase suppliers, order parts, or worry about downtime. If anything goes wrong, our support team sorts it—keeping your business running smoothly.
Tax Benefits
Leasing a photocopier or office printer is classed as an operating expense rather than a capital purchase. For most UK businesses, this means payments are usually 100% tax deductible. That’s a real advantage when you’re looking to maximise your allowable business expenses and manage cash flow efficiently. (As always, check with your accountant for your specific circumstances.)
Should You Lease, Rent or Buy a Photocopier?
| Option | Best For | Key Benefits |
|---|---|---|
| Leasing | Medium to long-term business use (offices, schools, and public sector teams) | Lower upfront costs, predictable fixed monthly payments, easy technology upgrades every few years, and all maintenance plus toner can be included. Ideal for businesses wanting hassle-free, managed print service. |
| Renting | Short-term needs, events, pop-up offices, or startups | Maximum flexibility, no long-term commitment, and fast delivery or setup. Great for seasonal businesses, events, or any situation where you only need a printer or photocopier for a limited period. |
| Buying | High volume, heavy use, or when long-term asset ownership is a priority | One-off purchase cost, equipment becomes a long-term business asset, and you have full control. Higher initial outlay and all maintenance, repairs, and upgrades are your responsibility. |
What’s Included in a Photocopier Lease from Camelott®?
How Does Photocopier Leasing Work?
- Free Quote – Tell us what you need: print speed, colour or mono, A4 or A3 size, fax, finishing options, and more. We’ll listen and advise with no obligation.
- Tailored Lease Plan – Based on your requirements, we’ll recommend the best printer, photocopier, or all-in-one device, along with clear monthly lease or rental options.
- Delivery & Setup – Your chosen machine will be delivered, professionally installed, and fully tested on site, so you’re ready to print right away.
- Ongoing Support – Enjoy included toner supply, routine servicing, and remote device monitoring for total peace of mind throughout your lease or rental period.
- End-of-Term Options – When your contract ends, simply upgrade to the latest device, extend your lease, or return the machine—no hassle, no pressure.
Popular Leasing Options for UK Businesses
- Offices needing multifunction colour copiers with secure printing
- Schools and academies printing worksheets, reports, and forms
- Healthcare and NHS teams with GDPR printing compliance needs
- Construction or field sites needing temporary print setups
- Warehouses and logistics teams printing labels and delivery sheets
Photocopier Brands We Supply
As a certified partner, Camelott® supplies and supports:
- Epson Heat-Free™ printers (low-energy eco devices)
- Toshiba e-STUDIO copiers
- Konica Minolta Bizhub multifunction printers
- Canon, Sharp, Ricoh, and Kyocera models on request
Want to reduce emissions and save energy? Explore our eco-friendly photocopier options.
Photocopier Leasing vs Hiring vs Buying: Costs & Comparison
How Much Does It Cost to Lease a Photocopier in the UK?
Monthly leasing costs typically range from £19 to £300+ per month depending on the type of photocopier, service level, and contract length.
- A4 mono printer: £19–£120/month
- A3 colour multifunction copier: £60–£250/month
- High-volume office device: £180–£300+/month
These prices often include installation, but not always service, support, and toner supply. For those, you may need a separate managed print service agreement.
Compare Leasing, Hiring & Buying a Photocopier
| Option | Best For | Upfront Cost | Support Included | Typical Term |
|---|---|---|---|---|
| Leasing | Steady daily use in offices or schools | Low | Yes – support, toner & maintenance | 36–60 months |
| Hiring | Events, temporary setups, start-ups | None | Often included | 1–12 months |
| Buying | High-volume, long-term ownership | High (e.g. £3,000+) | Optional/Extra | Device life (5–8+ years) |
What Affects the Price of a Photocopier Lease?
Several factors influence how much you’ll pay to lease a photocopier:
- Print volume: Higher monthly usage typically costs more
- Device type: A3 colour machines cost more than A4 mono devices
- Lease term: Longer leases may reduce monthly costs
- Included services: Toner, servicing and repairs impact total price
- Finisher options: Stapling, hole punching, or booklet finishers increase cost
Is Leasing a Photocopier Worth It?
Leasing is ideal for most UK businesses that want to avoid large upfront payments, keep devices current, and enjoy predictable monthly costs with included support. If your print needs are steady and long-term, leasing can be more cost-efficient than owning.
Get a Personalised Leasing Quote
Our team will review your print needs and recommend the most cost-effective copier lease—whether you want managed print service included or not.
Speak to a SpecialistManaged Print Service FAQs
What is included in Camelott®’s MPS?
Our Managed Print Service covers everything: device setup, full monitoring, toner and supply management, proactive maintenance, security controls, usage analytics, and sustainability strategies—no hidden extras.
How do I know it’s the right service for my business?
We start with a free print audit, reviewing your device utilisation, security, workflows, and costs. Then we propose a tailored managed print solution that fits your business size and goals.
Is MPS suitable for small to medium businesses?
Absolutely. We scale our service to your needs, offering software and workflow automation tools that support your growth with minimal investment.
How quickly can you implement the service?
Depending on your fleet size and complexity, we typically complete implementation—including setup, training, and toner automation—within 5 to 15 working days after sign-off.
How do I get started?
Simply schedule your free print audit. We’ll analyse your current setup, show you how much you could save, and present a complete proposal tailored to your needs.
Will MPS save me money?
Yes—many clients reduce print costs by 20–30% through fleet consolidation, policy optimisation and controlled usage. Detailed analytics help identify and eliminate waste.
What types of reports do I receive?
You’ll get regular usage summaries, device performance reports, cost-per-page analysis, and optional sustainability tracking—such as paper savings and estimated CO2 reductions.
Can I track print usage by department or user?
Yes. Our system allows you to allocate print costs to departments, projects, or users—ideal for internal chargeback, cost recovery or billing clients for print output.
Which devices and brands do you support?
We support all major printer brands—Epson, Toshiba, Canon, Ricoh, Konica Minolta, Sharp—as well as legacy fleets. Our multivendor approach ensures maximum flexibility.
Can I keep my existing printers?
Yes. We support multi-brand environments and can include your current devices in the managed print service. If any devices are inefficient or costly, we’ll recommend the right upgrades with a clear cost-benefit breakdown.
Do your devices support advanced finishing options?
Yes. Many recommended devices include finishing options such as stapling, hole punching, booklet making, and folding—ideal for client documents or internal booklets.
Can I switch mid-contract?
Yes—our flexible service agreements let you add or upgrade devices, move coverage, or change policy options as your needs evolve.
Do you offer fleet lifecycle management and analytics?
Yes. We track device age, usage trends, and service history to recommend proactive replacements or upgrades—helping you avoid downtime and keep your print fleet efficient.
How does MPS improve print security?
We implement secure print release, user authentication, data encryption and policy enforcement to ensure only authorised users can access documents—aligned with leading compliance standards.
Is your MPS GDPR and security compliant?
Yes. We follow industry best practices for data protection, secure printing, access controls, and audit trails. Our solutions meet UK GDPR standards and help you demonstrate compliance with minimal IT overhead.
What ongoing support is provided?
We proactively monitor device status, ship toner automatically, and dispatch engineers as needed. Most issues are solved remotely—our average device uptime is 99.8%.
Can MPS reduce IT workload?
Absolutely. We handle print-related troubleshooting, supply fulfilment, and device monitoring—freeing your IT team to focus on core tasks. Most issues are resolved before staff even notice.
How does MPS support sustainability?
We implement energy-efficient hardware, default duplex settings, print control policies, and recycling programmes—helping you cut energy use by up to 80% and paper by up to 50%.
Do you support PaperCut or similar print management software?
Yes. We integrate with PaperCut, uniFLOW, and other advanced print management platforms for cost control, secure printing, pull-print, user tracking, and quota enforcement across your network.
Can you integrate with my document management system?
Absolutely. Our solutions work with leading DMS and enterprise content management platforms, allowing seamless scan-to-folder, OCR indexing, and digital archiving tailored to your business workflows.
Do you offer digital workflow automation?
Yes—features include mobile printing, cloud integration, scan-to-email or workflow, and document capture to reduce manual tasks and boost productivity.
Do I still need document management software with AI tools like Microsoft Copilot?
Not always. AI tools like Microsoft Copilot can handle OCR, natural language search, and contextual document understanding, which reduces the need for extra document management software in many cases.
Do you support secure cloud and remote home printing?
Yes. Our managed print service supports secure cloud printing so remote workers can print safely from home or mobile devices to office printers, with encrypted transfer and user authentication.
Is pull printing available?
Yes. Pull printing (or Follow-Me Printing) lets users print to a secure virtual queue and release jobs only when present at the device, improving confidentiality and reducing waste.
Are Apple devices and AirPrint supported?
Absolutely. We support Apple AirPrint, iOS/macOS native printing, and BYOD environments, making it easy to print from iPhones, iPads, and MacBooks.
Can I print directly from apps like Microsoft Office or Google Workspace?
Yes. Our managed print service supports native printing from Microsoft Office apps, Google Workspace, and more—on desktop and mobile, without extra software.
Can I scan directly to SharePoint, Google Drive or OneDrive?
Yes. Our scan-enabled devices include apps and connectors for direct upload to SharePoint, OneDrive, Google Drive, Dropbox, and other cloud storage—securely and instantly.
Can I install an app to print directly from SharePoint or cloud platforms?
Yes. Many of our supported devices allow installation of print apps or connectors that integrate with SharePoint, Google Drive, and OneDrive—so you can print securely from the cloud.
Is your MPS suitable for regulated industries like healthcare or legal?
Yes. We work with schools, NHS organisations, law firms and financial services—where compliance is critical. Our solutions support audit trails, GDPR, and sector-specific standards.
Can you support both cloud and on-premise environments?
Yes. Whether you host locally, in the cloud, or hybrid, we deliver secure managed print services across all your locations with seamless integration and unified control.
