Photocopier Rental - Beat My Quote - Price UK

Photocopier Rental Comparison

Benchmarking your photocopier rental quote against Camelott's high-trust managed standards.

Audit attempts remaining: 3

Machine Category

A4 Desktop A3 Dept.

Monthly Lease (£)

CPC Mono (p) £0

CPC Colour (p) £0

Mono Volume: 5000 pages/mo

Colour Volume: 1000 pages/mo

Include Settlement in Audit (Optional)

Remaining Quarters

Quarterly Payment (£)

Current Lease End Date (Optional)

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Ready for Audit

Enter your details and click the button below to see if we can beat your photocopier rental quote.

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How to use this Photocopier Rental Quote Comparison Tool

If you’ve got a photocopier rental quote (or a lease quote dressed up as rental), this tool gives you a quick, like-for-like benchmark. No gimmicks — you input what you’ve been quoted, we compare the numbers, and you see where the cost really sits.

Pick the machine type: choose A4 Desktop or A3 Dept.. If you pick A3, you’ll also select speed (PPM).
Enter your key costs:
- Monthly Lease (£) — the fixed monthly rental/lease element you’re paying for the device.
- CPC Mono (p) and CPC Colour (p) — your pence-per-page click charges. The tool shows the £ value next to each label so you can sanity-check it.
Set your monthly volumes: slide mono and colour pages to a normal month. Rough is fine — accuracy improves as you get closer.
Optional: Settlement: if you’re tied into a contract, tick Include Settlement and add remaining quarters + quarterly payment. That lets you see the “real” cost of switching.
Optional: Lease end date: this helps us advise timing (some renewals are fine to do early, others are expensive).
Run the audit: hit BEAT MY QUOTE and the right-hand panel will update with the outcome.
Lock it in: if the audit confirms savings (or there’s another angle worth exploring), submit the secure form so we can price it properly and keep the comparison on record.

Quick tip: If your photocopier rental quote is “all inclusive” and they haven’t told you CPC rates, ask what the allowance is (mono + colour), what the overage rates are, and whether anything is excluded (drums, staples, call-outs).

Photocopier Rental FAQ (the stuff people don’t explain properly)

These are the questions we get asked on real calls — costs, what’s included, contract traps, servicing, toner, short-term hire, and what to check before you sign.

What is photocopier rental?

You pay a monthly fee to use the photocopier without buying it outright. Depending on the deal, your photocopier rental may include servicing, parts, and toner — or it might be split into hardware rental + service/click charges. The detail matters.

Is photocopier rental the same as leasing?

Not always. “Rental” can mean short-term flexibility, but some suppliers use the word for what is effectively a fixed-term lease. Don’t get hung up on the label — compare total monthly cost, what’s included, minimum term, and how printing is billed.

What’s usually included in a photocopier rental?

In most business-grade deals you should expect delivery, installation, and an ongoing support path. Many include toner and servicing too. Always check exclusions like staples, certain wear parts, and whether call-outs are truly included.

How much does photocopier rental cost?

The honest answer is: it depends on A4 vs A3, speed, finishing, colour use, and whether toner/service are bundled. If you’re comparing quotes, focus on effective monthly cost once CPC/overages are included — that’s where “cheap” quotes often flip.

Do photocopier rental agreements include toner and maintenance?

Often yes, but it’s not automatic. Some contracts bundle everything; others split hardware rental from service/click charges. The contract should clearly state what’s included: toner, parts, labour, and any call-out rules.

What are CPC rates and why do they matter for rental?

CPC (“cost per click”) is your per-page cost. It’s usually split into mono and colour. If your CPC is high, your monthly bill climbs fast — especially with colour. This is the first place we look when we audit a photocopier rental quote.

Can I get short term photocopier rental?

Yes. Short term photocopier rental is common for events, temporary offices, site cabins, exam seasons, projects, or emergency cover. The key is confirming delivery time, support availability, and how supplies are handled during the rental period.

What should I choose: A4 or A3 photocopier rental?

A4 fits most small offices. A3 is usually the right call for multi-user departments, schools, pack printing, drawings, or anyone who needs finishing. If you’re unsure, work backwards from what you produce each week — not what you think you “should” buy.

What are the common traps in photocopier rental quotes?

The usual ones: low monthly rental but aggressive CPC, minimum click charges, vague “all inclusive” allowances, exclusions buried in service terms, and end-of-term collection/de-install fees. If something looks too simple, it’s worth checking what’s missing.

Is photocopier rental secure for sensitive documents?

It can be. If you print HR/finance/student records, ask about secure print release (PIN/badge), logging, access control, and what happens to data on the device at end-of-term (secure erase / drive handling).

Photocopier Rental: the full picture (cost, contracts, servicing, toner, and what “good” looks like)

If you’re searching for photocopier rental, you’re usually in one of two camps: you want predictable costs, or you want flexibility. Both are valid. The mistake is comparing quotes on the headline monthly figure alone — because most of the long-term cost lives in print charges, inclusions, and contract terms.

Photocopier rental vs leasing vs buying (the practical difference)

Buying suits organisations that want ownership and can handle servicing/consumables without stress (or they still add a service plan for predictability). Leasing spreads hardware cost over a term, usually alongside a service/click agreement.

Photocopier rental is often positioned as simpler: one monthly fee, support included, and the option to refresh. Just make sure “simple” doesn’t mean “vague”.

How photocopier rental pricing really works

Most deals fall into one of these models:

Rental + CPC: fixed monthly rental plus mono/colour click charges. Easy to compare if volumes are known.
All inclusive / allowance-based: fixed fee including a set number of prints; overages billed. Great if the allowance is transparent.
Lease + service split: hardware finance and service are separate line items. Fine — just add them together for comparison.

A clean comparison is simply: monthly fixed cost + (mono volume × mono CPC) + (colour volume × colour CPC). If a supplier won’t provide CPC/overage detail, treat that as a warning sign.

What should be included in a good photocopier rental

Service that actually covers faults: parts + labour + a clear route to an engineer when remote support isn’t enough.
Toner supply process: ideally monitored so you’re not chasing it at the worst time.
Installation that matches your setup: print drivers, scan workflows, secure print if needed, and basic admin training.
Clarity on exclusions: staples and a few wear items vary — the contract should be explicit, not implied.

Choosing the right machine for rental (so you don’t overpay)

This is where a lot of quotes go wrong. You don’t need “the best machine”. You need the right class of device for your workload.

A4 rental: typical admin printing, smaller footprint, great for most SMEs.
A3 rental: departments printing packs, education sites, property/construction drawings, higher multi-user demand.
Finishing: if you staple/hole-punch weekly, finishing pays for itself in time saved.
Speed (PPM): pick for the busiest hour of your week, not the average day.

Short term photocopier rental (events, projects, and emergency cover)

Short term photocopier rental is ideal when you need capacity fast. Prioritise delivery lead time, supplies plan, and what support looks like during the rental. If the job is mission-critical, ask whether on-site backup options exist.

Security and compliance (worth doing before there’s a problem)

Secure release: stops sensitive documents sitting in trays.
Access control: restrict colour or scanning where needed.
Logging: useful for compliance and cost allocation.
End-of-term data handling: confirm secure erase / storage handling on return.

A quick checklist before you accept any photocopier rental quote

What exactly is the device (or device class) and speed (PPM)?
Is it A4 or A3? Mono or colour? Any finishing included?
What’s the monthly fixed cost, and what’s included in it?
What are the mono and colour CPC rates (or allowance + overage rates)?
Are there minimum monthly clicks or service minimums?
What’s the SLA and what counts as a call-out charge?
What happens at end-of-term (collection, de-install, data wipe, upgrade options)?

If you want the shortest version: a good photocopier rental deal is transparent. Clear inclusions, clear print charging, clear service rules. If any of that is fuzzy, you’ll pay for it later — usually when you’re busiest.

Photocopier Rental Quote Comparison – Beat My Quote Audit